Privacy Policy

Effective Date: 2024 September 1st

Introduction

Accounting Techniq Limited ("we", "us", or "our") operates the ShiftLog portal (the "Portal"). This Privacy Policy outlines how we collect, use, store, and protect your personal data in accordance with UK data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

What Data We Collect

  • Profile Information: Your name, contact details, and any other personal details necessary to create and manage your account.
  • Financial Information: Bank details and other payment-related information needed for processing payments.
  • Work Shift Data: Hours, days worked, job role, and other details you submit for reporting purposes.
  • Employer Data: Information provided by your primary employer to verify your work hours and confirm payment eligibility.
  • User Activities: Logs of your interactions with the Portal, such as login times, changes made to your profile, and work reports.

How We Use Your Data

We process your personal data for the following purposes:

  • Work Reporting: To allow you to report your worked hours and generate accurate payment records.
  • Employer Verification: To confirm your reported work hours with your primary employer.
  • Payment Processing: To generate payments based on confirmed work hours and your financial information.
  • Service Improvement: To monitor user activity and improve the functionality and security of the Portal.

Legal Basis for Processing

We process your data based on the following legal grounds:

  • Performance of a Contract: To fulfil our obligations to you and your employer regarding time reporting and payment processing.
  • Legitimate Interests: For the efficient operation of the Portal, including improving services and ensuring security.
  • Compliance with Legal Obligations: To comply with regulatory or legal obligations, such as tax and employment laws.

Data Storage and Security

Your personal data is securely stored on servers hosted by Amazon Web Services (AWS) within the UK or European Economic Area (EEA). We use industry-standard encryption and security protocols to protect your information from unauthorized access, loss, or misuse.

Data Sharing

We may share your personal data with:

  • Your Primary Counterpary: To confirm your reported hours and facilitate payment.
  • Service Providers: Third-party services that help us operate the Portal, including payment processors and hosting providers (AWS). All service providers are required to comply with data protection laws.
  • Legal and Regulatory Authorities: Where required by law, we may share your information with government authorities or regulators.

Data Retention

We will retain your personal data for as long as is necessary to fulfil the purposes outlined in this Privacy Policy, comply with legal obligations, resolve disputes, and enforce agreements. Financial records are retained for a minimum of six years to comply with legal requirements.

Your Rights

Under UK GDPR, you have the following rights regarding your personal data:

  • Access: Request a copy of your data.
  • Correction: Correct inaccurate or incomplete data.
  • Erasure: Request data deletion, subject to legal obligations.
  • Objection: Object to data processing based on legitimate interests.

Contact Us

If you have questions, please contact us at:

Accounting Techniq Limited
[email protected]

Changes to this Policy

We may update this Privacy Policy periodically. Changes will be posted here with the updated effective date.